Committee Meetings

A Summary of Committee Meetings are copied below at the direction of the Committee following the 2021 AGM.

Currently, the Committee's agreement to the content of the summary, has been approved at the following meeting.

Summary of Committee Meeting August 2021

Planning
A number of properties and associated matters were discussed.


Infrastructure
Approval was given for all the street light bulbs to be replaced as this was deemed to be the most economical.
The plans are being studied to see if the gullies can be improved.
There was further discussion regarding the placement of the road hump in Knowl Hill.


Trees and verges
The Committee were informed that a Liquidambar tree in Knowl Hill was looking distressed.


Treasurer’s Report
It was agreed to e-mail Residents regarding Salvatore’s gift and to arrange a handover to which Residents were most welcome to attend.
The Treasurer named the houses which had not paid their annual contribution and confirmed a reminder had been sent recently.


Social and Neighbourhood Watch Report
It was reported that the attendance for the Summer Party on 15th August should be in the region of 65 Residents.
New Neighbourhood Watch monitors are being actively sought.


HRA Digital Documents/Storage
Consideration is to be given to digital storage of documents.


The next meeting will be held on Thursday 14th October at 7.15pm

Summary of Committee Meeting June 2021

Planning

Several developments were discussed with updates provided.

The Committee has been advised some contractors had been working beyond approved hours as well as on Saturday. The property in question has been informed.

Infrastructure Report

Raptor Security Systems have advised me that the upgrade of the ANPR will take place on 2nd July. The delay has been due to the supply of the display unit by the manufacturer.

 

The repair and painting of Main Gate has commenced.

 

A drain specialist put a camera down a couple of road gullies where the flooding has been occurring a few weeks ago but there was no obvious blockage and the water was flowing freely. There may be a blockage further downstream causing back up during heavy rain. Plans would be consulted to gain a better understanding of where any blockage might be occurring.

Trees and verges

Salvatore has cut back the growth from the bottom of the Lime trees on Danes Hill, put wood preserver on the shed, and cut the hedge surrounding the lower leaf dump, along with his usual Estate maintenance, including cleaning the gates.

An estimate has been received for emptying the leaf dumps

GreenThumb has carried out the Summer Treatment - fertilising and weed control on the verges. An additional weed control will be carried out on 7th July.

3 small ferns were planted at the bottom of the bank outside Eastgate, with the hope that a bit more can be planted in the autumn, however the bank is full of roots, so extremely difficult to plant

Social

The postponement of the summer party was discussed in light of recent changes to Covid-19 restrictions. 

A.O.B.

Two houses had changed hands – We welcome David and Hannah Foster to Heath Lodge, Knowl Hill and Brian and Arupa McLennon to Little Hatch, Hockering Road.

The Chairman updated the Committee regarding the legal challenge.

 

The next meeting will be held on Thursday 12th August

Summary of Committee Meeting May 2021

 

AGM Minutes
The full AGM Minutes will be circulated to the Committee in the near future for comment

Planning 
A number of properties were discussed.

Infrastructure  
Three quotes had been received regarding the repair and update of the ANPR. Further questions were requested and depending on the answers, to accept the quote agreed.
Greg Smythe is arranging for a camera inspection of Hockering Road Drains to identify the cause of the flooding at the junction of Hockering Road and Cleardown.
A full repaint of Main Gate with some repairs will be carried out when the weather improves.
Despite the majority vote in favour at the AGM for another speed-hump in Knowl Hill there had been a strong complaint from one resident. It was agreed to hire equipment to record speed and volume of traffic in order to obtain scientific evidence regarding the matter.

Trees and verges
Tree requests have been received from one property.
Salvatore has been keeping busy clearing tree debris etc brought down by the wind. 
He has also been putting top soil and seed where necessary on the verges. 
He has removed some of the posts as the verges have dried out.
Greg is in the process of obtaining a quote for emptying the leaf dumps for this summer.
The leaf blower needed a new exhaust valve & cam wheel recently.
The verges will be having a summer treatment on Wednesday 19th May.

Treasurer’s Report
The Treasure reported that as of 13th May, he had received 50% of Resident’s annual contributions and the vast majority have included a gift for Salvatore.

Social 
A “save the date” flyer has been sent out for 18th July. Further details will be provided nearer the time.
Consideration was given to the provision of a Hockering Christmas Tree and raising funds for it. 

Neighbourhood Watch 
The registration of our Neighbourhood Watch scheme is in place, the new monitors contacted, continued support has been checked and the newsletters are being received.

AOB
The summary of the committee meeting 1st April 2021 was agreed and to be placed on the website.


The next meeting will be held on 23rd June at 7.15pm
 

Summary of HRA Committee Meeting April 2021

 

- The Minutes of the Committee Meeting of 2nd March 2021 were approved
- The Hon. Treasurer advised that debt, in relation to houses that had not paid their annual contribution, would now be shown on the balance sheet.
- Planning matters were considered regarding 2 properties.
- The speed hump in Knowl Hill was discussed.
- Greg Smyth was gaining further details regarding upgrading the ANPR.
- The proposal at the AGM of an ex gratia payment to Salvatore due to his inability to work last year due to illness was discussed and it was agreed residents would be offered the option to make a gift to him, within the letter regarding annual contributions, which are now due.
- There was consent that we would try putting a brief summary of Committee Meetings on the website going forwards.
- The general feeling was that the annual party should be able to go ahead this Summer.
- Following the success of the tree last Christmas, it was felt that we should look into repeating the concept this year. Ideas for fundraising were discussed. 
- The AGM via Zoom had been very well attended by residents with a significant majority support from residents.
- The next meeting will be held on 13th May 2021